Washington, D.C.

(Full-Time)

The Thomistic Institute is looking for an Executive Assistant to the Director to work in person in our office at the Dominican House of Studies in Washington, D.C.

The Executive Assistant holds a vital role, working in close collaboration with the Director of the Thomistic Institute as his primary support, with respect to all aspects of the TI’s mission and activity.  The EA is regularly tasked by the Director to take responsibility for projects as they emerge from the daily activity of the Director’s office.  The EA also acts on behalf of the Director both internally and externally, functioning as a key coordinator and principal point of contact for the Director’s activities.

Consequently, the TI is seeking an individual who is eminently trustworthy; is ready to take initiative and to work independently; has good judgment; is self-motivated, hard-working, and able to work without constant supervision; has strong organizational abilities and attention to detail; and is strongly motivated by the TI’s mission to bring the truth of the Catholic intellectual tradition to secular university campuses (and the wider public square), and to deepen engagement in the thought of St. Thomas Aquinas in the contemporary academy.

The ideal candidate will be adept at coordinating a busy agenda for the Director, anticipating problems and taking initiative on behalf of the Director, following-through on independent projects, and also occasionally acting as a research assistant for the Director’s ongoing academic research, writing, and teaching (e.g., researching and preparing academic publications).

As part of the position, the Executive Assistant will be entitled to take one course (for-credit or audit, free of charge) per semester at the Dominican House of Studies (e.g., M.A. level classes in philosophy or theology), during office hours.

All members of the TI team are encouraged to participate in the regular liturgical life of the Dominican friars (e.g., step away from work for Mass, the daily midday rosary, the divine office, etc.).

Examples of the Executive Assistant’s regular responsibilities:

  • Supports the Director in managing projects; organizes/prioritizes his daily and weekly agendas.
  • Prepares the Director for internal and external meetings.  Often, the Executive Assistant will sit in on these meetings and will be tasked with follow-up and execution of the decisions reached.
  • Books/coordinates travel as needed.
  • Provides research support to the Director for his academic work.
  • Assists the Director in planning and executing the TI events that he supervises directly (e.g., small fundraising events, faculty colloquia, semi-annual academic conferences).
  • Aids the Director in the work of donor relations and outreach. This includes close collaboration with the Manager of Special Projects and Advancement.
  • Act as link between Director and other members of the staff.

An expert fundraiser with 15+ years of experience in similar organizations will serve as an external mentor, coach, and trainer for the fundraising aspects of this position. Thus, while previous fundraising experience is a plus, this position would be appropriate for someone with strong interpersonal and organizational skills who is motivated by the TI’s mission and is interested in learning how to work with donors, even if lacking previous fundraising or development experience.

Desired Qualifications:

  • At least a B.A. degree or its equivalent;
  • Good verbal and written communication skills;
  • 2-5 years of experience in a position calling for responsibility, good judgment, and strong interpersonal and organizational skills.
  • Knowledge of the Catholic intellectual tradition and motivation to spread the faith by intellectual evangelization;
  • Familiarity with Word and Excel are a plus.

The Thomistic Institute is a research institute of the Pontifical Faculty of the Dominican House of Studies and an apostolate of the Dominican friars of the Province of St. Joseph.  The person holding this position will represent the Director and the Dominican friars in public, will bear witness to and teach the Catholic faith, and will at times participate in (and even lead others in) Catholic prayers. Applicants must be practicing Catholics in good standing who assent to and profess the Catholic faith in its entirety as presented in the Catechism of the Catholic Church.

This position is a full-time, in-office position in Washington, D.C., and requires full-time residency in the greater Washington, D.C. metro area.

Questions? Contact Ms. Katie Brizek at kbrizek@dhs.edu or at (202) 495-3862.

To Apply: Please submit a cover letter, resume, and salary history, along with the names and contact information of three references, by using this portal.

APPLY